Run your salon, end to end
Everything you need to get paid, fill your calendar and grow — from connecting Salonify Payments to closing the till. Search or browse by topic below.
Payments (online + POS)
Get paid online at booking and in person at the chair. This is the heart of Salonify — start here.
Open the full POS guideConnect Salonify Payments
Salonify Payments is the payment processor behind every card transaction in Salonify — both online bookings and the in-person card terminal. Until Salonify Payments is connected and verified, you can take cash but no card payments at all. Connecting it once unlocks online checkout, the POS card reader and Tap to Pay in a single step, and is the most important thing to do before your first paid booking.
Enable online payment
Once Salonify Payments is connected, online payment lets customers pay (or leave a deposit) by card while they book — money lands before they ever walk in. You decide whether paying online is optional or required, which directly affects your no-show rate and cash flow.
Deposits per service
A deposit asks the customer to prepay part of a service's price at the moment of booking, with the balance collected in person. Deposits dramatically reduce no-shows on long or expensive treatments and protect the chair time you'd otherwise lose. You set them per service, so quick low-value visits stay friction-free.
Payouts & refunds
Payouts are how your collected card balance reaches your bank account; refunds send money back to a customer. Both run through Salonify Payments, so payouts follow a rolling schedule you control in your Salonify Payments dashboard, and refunds always return to the original card automatically.
Cancellation & no-show fee policy
Your cancellation policy defines what happens when a customer cancels late or simply doesn't show up. With a card on file, Salonify can automatically keep a deposit or charge a fee, so a missed appointment doesn't mean lost income. You set a salon-wide default and can tighten it per service.
In-person payments: POS app & web register
Take payment right at the chair with Salonify POS, which comes in two flavours: the mobile POS app (iPhone & Android) and the web register at pos.salonify.eu that runs in any browser on a computer or tablet. Both share the same catalogue, customers, sessions and reporting, so you can ring up a sale on whichever device is closest. Accept card — including Tap to Pay on iPhone and Tap to Pay on Android with no extra hardware — as well as cash, and every sale is recorded against an open register session for clean end-of-day accounting.
Register sessions & cash drawer
A register session is the bookkeeping envelope around a day (or a shift) of sales. You open it with a starting cash float, sales and refunds adjust the drawer through the day, and at close you count the cash so Salonify can flag any difference. This is what makes your cash accountable and your daily report trustworthy.
Digital receipts & POS refunds
Every POS transaction can issue a digital receipt by email or SMS, so you skip paper and the customer keeps a record. When something needs reversing, you refund the sale directly from its transaction — card refunds go back to the same card with no re-tap required.
Transaction fees
Card payments carry a single bundled transaction fee per successful charge — there's no separate terminal rental or hidden gateway cost. Cash is always free. Knowing the fee helps you price services and decide where deposits are worthwhile.
Daily report & accountant export
The daily report (a Z-report) closes out your trading day exactly the way a bookkeeper expects: gross sales → voids → refunds → net, with VAT split by rate and the payment mix broken down by card brand and cash. You can export it as Excel-friendly CSV or a print-ready PDF with the full transaction list, making month-end handover effortless.
Getting started
Create your account, pick a plan and finish the setup wizard.
Create your account
Your owner account is the master key to Salonify — one login that opens the dashboard, the POS app and the accounting module. You create it once, confirm your email, and you're ready to start setting up your salon.
Choosing a subscription plan
Your plan decides how much of Salonify you unlock — number of staff, products, the marketplace listing and add-ons like invoicing. You pick one during onboarding and can change it any time; upgrades are prorated so you only pay for what you use.
The setup wizard
The setup wizard is the guided checklist that appears right after signup. It walks you through the four essentials — business profile, first services, working hours and payments — in the right order, so nothing critical is missed before your first booking.
Your business profile
Your profile is your public Salonify page — the salon name, address, logo, photo gallery and description customers see before they book. A complete, attractive profile ranks higher in search and converts more visitors into bookings, so it's worth filling in fully.
Calendar & bookings
Your day at a glance, and full control over online booking.
Using the calendar
The calendar is your operational cockpit — every appointment, by day or week, per staff member, in one view. You drag to reschedule, click an empty slot to add a walk-in, and colour-coding tells confirmed from pending at a glance so you always know where the day stands.
Managing bookings
Each booking carries a status you control — confirm it, reschedule it or cancel it. Confirming notifies the customer; cancelling can automatically trigger your refund and cancellation-fee policy, so you handle the money side without extra steps.
Turn online booking on or off
Sometimes you need to stop taking new appointments without hiding your salon — a full week, staff shortage or holiday. The online-booking switch pauses new bookings for the whole salon or a single service while your public page stays live.
Offline message
When online booking is off, an offline message tells customers why and when you'll be back — e.g. "Closed for holidays, back on the 12th" — instead of leaving them staring at an empty calendar. It turns a closed door into a clear, reassuring note.
Services & pricing
Build your menu: services, variants, add-ons, deposits and VAT.
Creating services
Services are the building blocks of your booking page and calendar. Each one has a name, a price and a duration — and that duration is what blocks calendar time, so getting it right (including cleanup) keeps your day from over-booking.
Variants & add-ons
Variants and add-ons let one service flex to the real world. Variants handle the same treatment at different prices (short vs long hair); add-ons are optional extras a customer ticks at checkout — each carrying its own price and time, which keeps your menu compact while still being precise.
Deposits & online-bookability
Per service you control two things: whether a deposit is required, and whether customers can book it instantly online or must send a request first. Marking complex treatments as contact-only lets you vet them before committing calendar time, while everyday services stay instantly bookable.
Per-service cancellation policy
Not every service deserves the same cancellation terms. A two-hour colour correction is far costlier to lose than a 15-minute fringe trim, so Salonify lets you override the salon-wide policy on individual services with a longer notice window or a larger fee.
Categories
Categories group your services (Hair, Colour, Nails…) so the booking page stays scannable and customers find what they want fast. The order matters too — putting bestsellers up top nudges customers toward your most profitable treatments.
VAT
Setting the right VAT rate per service keeps your prices, receipts and invoices tax-correct and your accountant happy. Local default rates are pre-filled, but you can override any item — useful when products and services carry different rates.
Staff & schedule
Add your team, set who does what and when they work.
Adding staff
Adding your team gives each person their own login with permissions scoped to their role, so staff see the calendar and POS but not owner-only areas like billing. It also makes the calendar and reports attribute work and sales to the right person.
Staff services
Assigning which services each staffer performs makes booking accurate: customers can request a specific person, and the calendar only offers that person for treatments they're qualified to do. No more a junior being booked for a service they can't deliver.
Working hours & breaks
Each staffer's weekly working hours — minus breaks like lunch — are what online availability is built from. Set them accurately and Salonify offers only real, bookable slots, taking existing appointments into account automatically.
Absences
Absences block holidays, sick days and time off so nobody can book a staffer who's away. The moment you add an absence, those slots vanish from online booking — protecting both the customer's experience and your team's time off.
Staff PIN
Each cashier gets a PIN for the POS so every sale is attributed to the right person and the register stays accountable. Sensitive actions — refunds, closing a session — can be gated behind an owner PIN for extra control.
Service location & mobile
Work at the salon, on the move, or both — and charge for travel.
Choose your service location
Your service-location mode tells Salonify how you work — at the salon, mobile (you travel to the customer), or hybrid — and that single choice reshapes the whole booking flow, including what address details customers are asked for. Set it before going live so customers see the right options.
Mobile radius & travel fees
For mobile work, these settings keep travel profitable. You set how far you'll go (radius), a base travel fee, a price per kilometre, and a minimum booking value so short trips stay worthwhile — and Salonify adds travel to the booking total automatically based on the customer's address.
Weekly pop-up locations
Pop-up locations let you trade from recurring spots — a market every Saturday, a partner studio on Thursdays. Customers booking those days get the correct address, and your calendar knows exactly where you'll be, so routing and timing stay sane.
Customer address at booking
For mobile bookings the customer enters their address during checkout. Salonify uses it to calculate the travel fee up front and shows it on your calendar and booking detail, so you can plan your route and arrive prepared.
Customers & growth
Keep clients coming back with reviews, loyalty, gift cards and more.
Customers list
Every client you serve is saved with their full booking and purchase history plus your private notes. It's a lightweight CRM that lets you recognise regulars, recall preferences and personalise the next visit — the foundation of repeat business.
Reviews
After an appointment, customers can leave a review that appears on your public page. Reviews are social proof that builds trust and lifts conversion — and replying to them, good or bad, shows future customers you listen.
Loyalty
A loyalty program rewards repeat visits — customers earn points on bookings and POS sales and redeem them for discounts. It's one of the cheapest ways to lift retention, giving clients a reason to come back to you instead of trying the salon down the street.
Gift cards
Sell gift cards online and in the POS, and let customers redeem the balance against bookings or products. They're prepaid revenue you bank today, and a reliable boost around holidays and birthdays when people buy beauty as a present.
Coupons
Coupon codes power your promotions — percentage or fixed discounts with usage limits and expiry dates. Customers enter them at online checkout, or you apply them in the POS, making it easy to run a campaign without discounting your whole menu.
Memberships
Memberships turn one-off clients into recurring revenue: they pay monthly for a bundle of services or perks. It's predictable income for you and a committed routine for them — ideal for maintenance services like regular blow-dries or nail fills.
Bundles
A bundle packages several services or sessions into one fixed price — a course of treatments, a pamper package. Bundles lift your average spend and pre-sell future visits, locking in the client's next few appointments today.
Special events
Host workshops, classes or themed days as special events. They appear in public discovery, so customers can find, sign up for and participate in them — a powerful way to reach new clients beyond your usual booking page.
Marketing & SMS
Reach clients directly with SMS campaigns and automated reminders. Campaigns fill quiet days and win back lapsed customers; reminders cut no-shows — both turn your existing client list into bookings without paying for new ads.
Invoicing & accounting
Invoices, the accounting module, VAT and clean exports.
Invoices
Create and send proper invoices to customers and businesses, complete with sequential numbering and VAT. Invoices can be generated straight from a booking or POS sale and downloaded as PDF, so business clients who need a formal document are covered.
The accounting module
The accounting module (an add-on) pulls your revenue, expenses and tickets into one place, so you — or your accountant — get the full financial picture without exporting everything into spreadsheets. It's the bridge between day-to-day sales and clean books.
VAT
VAT is tracked per item across bookings, POS sales and invoices, then summarised by rate for your declaration period. That means no manual tallying at quarter- or year-end — the numbers are already organised the way the tax office wants them.
Exports
Export transactions, invoices and reports as CSV or PDF for your accountant. The formats are Excel-friendly, so month-end or year-end handover is a download instead of a data-entry marathon.
Settings & account
Business info, payment methods, integrations, devices and your plan.
Business info
Your business info — name, address, phone, email and opening hours — is the source of truth that powers your public page, receipts and invoices. Keeping it current means customers, maps and documents all show the right details.
Amenities & accepted payment methods
Listing your amenities (parking, wheelchair access, Wi-Fi) and the payment methods you accept sets expectations before a customer arrives. It reduces friction and surprises, and helps the right customers choose you.
Calendar sync
Calendar sync mirrors your Salonify appointments into an external calendar (Google, iCal), so bookings appear wherever you already check your day. It saves you flipping between apps and helps avoid personal/work clashes.
API keys & webhooks
For developers and integrations, Salonify offers API keys and webhooks. Keys authenticate your own systems against the API; webhooks push events (like a new booking or payment) to an endpoint you control, enabling automation with your other tools.
Devices
The Devices screen shows everything signed into your account — POS terminals, tablets and phones — so you stay in control of where Salonify is logged in. If a device is lost or no longer used, sign it out from here.
Subscription & plan changes
Manage your plan, billing details and cancellation under Subscription. Upgrades take effect immediately and are prorated; if you downgrade or cancel, you keep access until the end of the paid period — so you're never cut off mid-cycle.